Delineation of required spaces:

The proposed Premises should include approximately 8,000 – 10,000 usable square feet (to be reflected as rentable square feet for leasing purposes; 10,000 – 12,000 rentable square feet) to provide the following major uses:

Landlord Provides Turnkey Buildout:

Testfit to be provided by Tenant for selected site (number of rooms may vary beyond minimum, please include per unit cost for cubicles and additional offices)

Secured Area – A minimum of:

1. 6 Individual Offices (approximately 140 to 160 USF each). It is preferable that these offices have windows.

1. 10 Office Cubicles (6’x 8’ each, access area). Cubicle wall height must be at least 65 inches tall.

2. 75 Call center stations (2’x4’ each, access area). Cubicle wall height must be at least 52 inches tall.

3. 1 Conference Room (approximately 400 USF).

4. 1 Break Room (approximately 500 USF). Prefer sink, cabinets, refrigerator and microwave.

5. 1 Storage Room (approximately 150 USF).

6. 1 Shared Work area (approximately 250 USF)

7. 1 Private Server Room (approximately 150 USF)

Non-Secured Area – A minimum of:

8. 1 Reception Area (approximately 300 USF)

9. 1 Training room (approximately 2,400 USF which can accommodate 80 people at tables and chairs with an additional 20 chairs for individuals)

Optional:

1. Access to and use of generator with minimum capacity of 10 kW

2. Bathrooms within Tenant’s non-secured area

Timing:

Occupancy is desired as soon as possible.

Location:

The location of the proposed premises should ideally be within the area outlined in red shown in the attached Exhibit C.

All responses to this Invitation to Negotiate should include the following information:

1. Address of the property being proposed for occupancy

2. Name and address of the Landlord of the Property

3. Specific suite proposed, or if more than one area is possible, a delineation of those areas are available for negotiation.

4. Date of available occupancy.

5. Proposed term of the Lease. Tenant’s preference is for a term of five (5) or seven (7) years (please provide scenarios for both) commencing after Landlord delivers space to Tenant as described in “Delineation of required spaces” section. Landlord will have 90 days from the date the Lease commences to deliver space.

6. Size of the proposed Premises, both in usable square feet and using BOMA standard rentable square footage measurements, if the proposed building uses such measurements.

7. A schedule of full-service rent per square foot (both usable and rentable) on an annual basis. Please detail what services will be included in rent, and include utilities and janitorial as two of the categories.

8. A list of services Landlord provides which are included in the above rent. For security reasons, Tenant’s preference is for all janitorial services to be performed after 7 PM.

9. Operating Expense – If not included in base rent, provide estimated cost (broken down by category and SF) of any usual building operating expenses. Include any proposed caps on operating expenses and applicable categories.

10. Amount of tenant improvements which Landlord will undertake in order to deliver the space in finished condition, or a statement that Landlord will provide a turn key improvement package. Tenant’s preference is for all demising walls to be finished to the roof deck.

11. Rental abatement – please note any rent abatement or other incentives Landlord is willing to provide.

12. Renewal options, terms, and notice periods – Landlord should propose any renewal options, terms and notice periods it is willing to provide to Tenant. Tenant’s preference is for two renewal option periods of two years each with a 90 days notice period.

13. Parking – please note the parking capacity of the proposed site and the amount of parking to which UF would be entitled. 6 per 1,000 SF on Premises or immeadiately adjacent to Premises.

14. Access – For the Secured area, Tenant will require installation of its own access system on the Secured Area of the Premises. Tenant will provide Landlord with two access cards for emergencies.

15. Building Operating Hours – Landlord should provide the operating hours for the building regarding building access and systems service. Tenant’s preference is 24/7 capability with primary hours being 7 AM – 10 PM, Monday – Friday and 9 AM – 8 PM Saturday – Sunday.

16. HVAC – Please detail whether HVAC system can be run on a 24/7 basis and what the additional costs are outside of Building Operating Hours OR whether there is a separate HVAC system for Tenant’s exclusive use.

17. Signage – Please detail what exterior signage Landlord is willing to allow Tenant to have.

18. Expansion capabilities – please note any options for expansion, either via Right of First Refusal or stated option Landlord is willing to provide to Tenant. Tenant’s preference is for Landlord to offer any contiguous space that comes available during the term of the lease to Tenant first, before proceeding to market.

19. Broker – tenant in this specific transaction is being represented by Front Street Commercial Real Estate Group.

20. Security Deposit – Tenant does not provide Security Deposits. Please acknowledge consent.

21. Include both 8.5 x 11 plans as well as CADD files to the proposed premises.
 

 
Please direct all questions to:
Theresa Jones
Phone: (352) 294-3569
FAX: (352) 392-6278
 
720 SW 2nd Ave, Suite 108
Gainesville FL, 32601
 
Email: tjones@dcp.ufl.edu
 
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
 
The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.
 
Certified Business Enterprises are encouraged to participate in the solicitation process.
 

Downloadable Files for Advertisement

Version	Description	Type	Required
Original	Colle of Pharmacy-Office Space, Orlando (Open/Save/View)	Complete Document
Original	UF Form Lease Template (Open/Save/View)	Complete Document