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Next Generation Vendor Information Portal (VIP)
The Next Generation Vendor Information Portal (VIP) is live! State of Florida
solicitations are now advertised in Next Gen VIP at
https://vendor.myfloridamarketplace.com.
The Vendor Bid System now only serves as a historical record of advertisement
information posted prior to March 28, 2022.
For training materials and more information on the Next Gen
MyFloridaMarketPlace project, visit our webpage at
https://dms.myflorida.com/nextgenmfmp.
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Advertisement Detail
Department of Children and Families
Request for Information
Request for Information for Contract Management Solutions
Advertisement Number: RFI CMS 2018
Version Number: 000
Advertisement Begin Date/Time:
10/19/2018 - 03:00 P.M.
Advertisement End Date/Time:
11/09/2018 - 03:00 P.M.
Mod: 10-19-2018 03:04:33
Last Edit:
Friday, October 19, 2018 at 03:08:05 P.M.
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Commodities:
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43231500
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Business function specific software
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43231508
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Inventory management software
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43231512
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License management software
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43231517
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Procedure management software
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43232200
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Content management software
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43232201
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Content workflow software
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43232202
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Document management software
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43232301
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Categorization or classification software
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43232309
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Information retrieval or search software
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The goal of the Request for Information (RFI) is to obtain information regarding potential solutions for a browser-based contract management system (CMS) to serve as a central document repository for contractual agreements and to streamline the contract management process through the incorporation of automated workflow, templates, notifications and electronic signatures. A primary goal of this RFI is to identify potential solutions which may allow Department staff with appropriate access to be able to easily find and view critical contract data, research historical contract record data, produce individual and summary reports, and be more efficient in the full life cycle management of contractual agreements. It is anticipated that several existing legacy systems will be replaced and that interfaces to remaining systems, both internal and external, will be implemented.Any CMS to be considered will need to include the ability to: process all elements of contract request, development, approval and tracking; maintain historical and current contractual agreements; define and modify workflows to send email notifications with a link for viewing, editing, and approval processing; define and modify user-defined fields; and include built-in and custom reporting capabilities. The CMS desired should provide document security and allow for version control of contracts and amendments. The RFI intends to gather information related to vendor CMS solutions available in the current market, either on-premise commercial-off-the-shelf (COTS) solutions or cloud-based Software-as-a-Service (SaaS) solutions. The Department prefers procuring a vendor solution that can be configured and customized as needed to meet business requirements while avoiding code customizations that would restrict or impact supportability and future upgrades. See the attached RFI document for details on responses desired and for the Business Requirements for specific instructions on content and format of responses.
Please direct all questions to:
David Shepard
Phone: (850) 717-4135
FAX: (850) 922-7787
1940 North Monroe Street
Tallahassee FL,
32999–0700
Email:
david.shepard@myflfamilies.com
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.
Certified Business Enterprises are encouraged to participate in the solicitation process.
Pursuant to Section 287.057(23), Florida Statutes: Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
 indicates a required (not withdrawn) file
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For questions on a specific bid advertisement, contact the
agency advertisement owner. Advertisements include the contact
information for the agency advertisement. The agency advertisement
owner is the point of contact for vendors with specific questions.
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