AUGUST 28, 2001

Contact Person: Martin Young

Contact Telephone Number 850-410-9415

1.      APPROVAL OF THE MINUTES OF THE FINANCIAL MANAGEMENT INFORMATION BOARD MEETING OF FEBRUARY 06, 2001.  (Attachment A)

(Recommend Approval)

2.      APPROVAL FOR THE UNIVERSITY OF SOUTH FLORIDA TO ACQUIRE AND IMPLEMENT A NEW FINANCIAL MANAGEMENT SYSTEM.

The FFMIS Coordinating Council met on August 9, 2001 and recommends to the Financial Management Information Board that the University of South Florida be granted an exemption pursuant to s. 215.93(2), F.S. so that the university may acquire and implement new financial management software.  The new financial management software is intended to replace the Florida Accounting Information Resource (FLAIR) subsystem for the University of South Florida.   The exemption is approved contingent upon the following three factors: (1) the commitment of the University of South Florida to provide the Department of Banking and Finance the financial data required to permit the Comptroller to perform his constitutional and statutory responsibilities,  (2) the commitment of the University of South Florida to adhere to an approved chart of accounts that is consistent with the information requirements of the Florida Board of Education and with the State of Florida Comprehensive Annual Financial Report (CAFR) and (3) the cutover from using FLAIR to the University of South Florida new financial management system will occur at the beginning of a state fiscal year (July 1).  (Attachment B) (Recommend Approval)

3.      APPROVAL OF THE FFMIS COORDINATING COUNCIL RECOMMENDATION THAT THE FINANCIAL MANAGEMENT INFORMATION BOARD DELEGATE ITS AUTHORITY TO APPROVE EXEMPTIONS PURSUANT TO S. 215.93 (2) F.S. TO THE FFMIS COORDINATING COUNCIL FOR EXEMPTION REQUESTS FROM THE STATE UNIVERSITIES TO ACQUIRE AND IMPLEMENT NEW FINANCIAL MANAGEMENT SOFTWARE.

The FFMIS Coordinating Council may approve these university exemption requests contingent upon the following four factors:  (1) the commitment of the university to keep the FFMIS Coordinating Council staff informed of the status of its initiative to acquire and implement new financial management software, (2) the commitment of the university to provide the Department of Banking and Finance the financial data required to permit the Comptroller to perform his constitutional and statutory responsibilities, (3) the commitment of the university to adhere to an approved chart of accounts that is consistent with the information requirements of the Florida Board of Education and with the State of Florida Comprehensive Annual Financial Report (CAFR) and (4) the cutover from using FLAIR to the university new financial management system will occur at the beginning of a state fiscal year (July 1). (Recommend Approval)

4. APPROVAL OF THE FFMIS INFORMATION TECHNOLOGY STRATEGIC PLAN. (Attachment C) (Recommend Approval)

 

Attachment A

  FBM 01-1

February 6, 2001

Tallahassee, Florida

 

The Financial Management Information Board met this date in Room LL03, New Capitol. 

The following members were present:

 

Honorable Jeb Bush, Governor and Chairman

Honorable Robert Milligan, Comptroller

Honorable Tom Gallagher, Treasurer

Mr. Martin Young, Secretary to the Financial Management Information Board (Board).

1.      Pursuant to the request of Mr. Martin Young, Secretary to the Board, a motion was made, duly seconded and unanimously adopted, approving the minutes of the March 28, 2000 Financial Management Information Board.

2.      The Board heard a report on the actions of the January 22, 2001 Florida Financial Management Information System (FFMIS) Coordinating Council meeting as they relate to the human resources outsourcing initiative.  The Board also heard comments on the human resources outsourcing initiative from Secretary Henderson, Department of Management Services. Finally, the Board heard a presentation on the human resources outsourcing initiative from Glenn Goodnight and Denise Cline, MEVATEC Corporation, (the consultant assisting the Department of Management Services on the human resources outsourcing initiative).

3.      Pursuant to the request of Mr. Martin Young, Secretary to the Board, a motion was made, duly seconded and unanimously adopted, approving the withdrawal of agenda item 3 (a proposed amendment to the FFMIS Strategic Plan).