The Sheriff’s Office encourages all prospective banks to submit proposals to provide the services described in the RFP. The Sheriff’s Office expects the banks, which submit proposals, to be highly experienced, a leader and innovator in the banking industry and able to provide comprehensive Banking Services at a competitive price. The overall objective of the Sheriff’s Office is to secure the most efficient and cost effective banking services by combining the banking and cash management needs of the Agency.

Financial Profile: The Sheriff’s Office maintains one master deposit account into which all collections from various sites are deposited. Checks, wire transfers, and Automated Clearing House (ACH) transactions for normal operations are drawn on this account. A separate zero balance (ZBA) or sweep account is maintained as a payroll clearing account; as well as other depository accounts for various Sheriff’s Office departments.

The General Account is used for all cashiering, accounts payable payments, investment and money transfer activities. The Zero Balance Account (ZBA) maintains a zero balance but pulls from the General Account for payroll clearing.

Qualifying Requirements:

To be considered by the Sheriff’s Office, proposing banks must be a Qualified Public Depository under Chapter 280, Florida Statutes and must have adequate organization, facilities, equipment and personnel to ensure prompt and efficient services to the Agency. The successful Bank must show that it is able to offer the following services; or comparable banking services that will meet current and future Sheriff’s Office needs. At a minimum this information shall include:

A Federal or Florida chartered bank with a principal branch office located within St. Johns County.

Online information reporting system.

Automated Clearing House (ACH) software for payroll direct deposit and vendor accounts payables; including data uploads/downloads to other software systems.

Imaging services for cancelled checks and deposits

Partial and full reconcilement services.

Fraud protection through “Positive Pay” or similar banking services.

Bank software must interface with Tyler Technologies – Munis applications.

E-commerce applications.

Zero balance accounts (ZBA).

Sweep investment services.

Wire transfers from Sheriff’s Office finance offices.

Internal account transfers between Sheriff’s Office accounts.

Stop payments.

Returned checks.

1. Each response must be accompanied by a letter of interest which summarizes key points of the

response in the request for proposals.

2. Bank must be able to demonstrate its capabilities to interface with Tyler

Technologies – Munis applications and provide a liaison to work in that capacity

with Sheriff’s Office Finance personnel.

3. Capability to meet deadlines.

4. Subcontractor information, if applicable.

5. Status of any disciplinary actions undertaken against the firm at a Federal or State level. If such

action has been undertaken, the current status of the action must be provided.

6. Proof of Liability Insurance, and its limits including deductibles.

7. Must present a Drug-Free Workplace statement (Appendix B)

8. Must present a Public Entity Crimes statement (Appendix C)

9. Must present a Conflict of Interest statement (Appendix D)

Scope of Banking Services:

The scope of banking services to be provided to the Sheriff’s Office is as follows:

 Special Services for Master and Sub-Accounts

 Continuous Service

 Reconciliations

 Microcomputer Access

 Sheriff’s Office Right to Use Other Banks

 Payment for Services

Volume of Work: The following list of requirements is general in nature and will apply to all accounts depending on the type activity of each account:

TYPE TRANSACTION FREQUENCY* ACCOUNTS

Wires, Transfers In/Out Daily All Accounts

Internal Account Transfers Daily All Accounts

Regular Deposits Daily/Monthly All Accounts

Account Adjustments Daily All Accounts

Stop Payments Daily All Disbursement Accounts

Returned Checks Daily All Accounts

The St. Johns County Sheriff’s Office welcomes your response to this RFP. Please complete, in the manner prescribed, all the requirements set forth in the RFP document. The selection of the successful proposer shall be at the Sheriff’s discretion and shall be made in a prompt manner after receipt and evaluation of all responses. Responses will be accepted until 5:00 P.M. on 03 March 2021, (Firm).

Proposal packages may be obtained from Andrea Urda, Senior Finance Specialist.

Physical Location: St. Johns County Sheriff’s Office, 4015 Lewis Speedway, St. Augustine, Florida 32084 Email: aurda@sjso.org

Direct Line: 904/810-6626

PDF Download: Sheriff’s Office website at www.sjso.org or the Florida Department of Management Services website at www.myflorida.com

 

 
Please direct all questions to:
Andrea Urda
Phone: (904) 810-6626
FAX: (904) 209-3123
 
4015 Lewis Speedway
St. Augustine FL, 32084
 
Email: aurda@sjso.org
 
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
 
The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.
 
Certified Business Enterprises are encouraged to participate in the solicitation process.
 

Downloadable Files for Advertisement

Version	Description	Type	Required
Original	SJSO RFP For Banking Services (Open/Save/View)	Complete Document