CITY COUNCIL REGULAR MEETING

CITY HALL ANNEX

111 Polk Avenue, Cape Canaveral, Florida

TUESDAY

July 15, 2008
7:00 PM

MINUTES

CALL TO ORDER:

ROLL CALL:

Council Members Present:

Mayor Pro Tem Bob Hoog

Council Member Leo Nicholas

Council Member Buzz Petsos

Mayor Rocky Randels

Council Member Shannon Roberts

Others Present:

City Manager Bennett Boucher
City Attorney Anthony Garganese
City Clerk Susan Stills

Building Official Todd Morley

Recreation Director Robert Lefever

Public Works Director Walter Bandish

Planning and Development

Director David Barry Brown

PRESENTATION:

Phil Laurien, Executive Director, of the East Central Regional Florida Planning Council.

Mr. Laurien provided a presentation using the City of Tavares as a model city for redevelopment planning. Mr. Laurien reviewed the challenges and the evolution of the City of Tavares’ redevelopment in a waterfront area. Following the presentation, Mr. Nicholas pointed out that the City of Cape Canaveral was not in the same position as the City of Tavares. He stated his impression of what was done in Tavares was a more regional approach to redevelopment which included adjacent communities.

Mr. Bruce Collins, Canaveral resident, informed that Mt. Dora, Tavares, and Eustis were all part of what was known as “The Golden Triangle.” Ms. Roberts pointed out, given the opportunity to emphasize the City of Cape Canaveral’s unique history and characteristics in the future of the City, that Mr. Ray Osborne had collected much of Cape Canaveral’s heritage as well as the history of the Space Program. Ms. Roberts also referred to the anticipated events that the Recreation Director was planning for inclusion in the redevelopment effort.

Mr. Petsos thanked Mr. Laurien for his presentation, but noted that the City was predominately residential on its ocean and the river borders. Mr. Petsos appreciated Mr. Laurien’s comments, however, of a vision for the City in its entirety. Mr. Petsos posed the question of the length of time to establish a Community Redevelopment Agency and the amount of available funding for
redevelopment.

A resident voiced the need for the City, its residents and the Council to work cooperatively toward redevelopment. She pointed out how the Sea Oats project transformed the aesthetic of the beach. She stated that the City was not a way-station, but a destination. Mayor Pro Tem Hoog expressed his favor with redeveloping Cape Canaveral for shops, restaurants and updating the residential communities.

Ms. Roberts mentioned that Mr. Laurien brought out that building height was not the predominate issue in Tavares’ redevelopment. The City of Cape Canaveral would need to gain the viewpoints from the residents of what they want for the City in this regard. Mr. Petsos agreed that height was not the only issue and for all to consider the City’s planning from a comprehensive planning standpoint. Ms. Roberts also pointed out that Tavares planned 50 years out, relative to the City of Cape Canaveral, which tends to plan more on a short-term, year to year basis.

Ms. Joyce Hamilton asked how Mr. Laurien planned to educate the community. Mr. Laurien explained that he would establish a base line of information about the community and how collective sharing of information would bring about a participatory consensus. Mr. Laurien explained further how identifying the evolving neighborhoods for redevelopment would be the first barrier breaker.
He stated how the Visual Preference Survey for the City of Tavares helped the residents to agree on what type of architecture they desired in areas identified for redevelopment.

Mr. Laurien concluded by informing how the Regional Planning Committee helped twelve communities change their outlook toward what they had initially planned, and he reminded that the purpose of planning should result in satisfaction while working towards community redevelopment. On a final note, the audience expressed their support for redevelopment for Cape Canaveral.

REPORTS:

City Manager

· Mr. Boucher reported that the model Space Shuttle was in final production. He asked where the Council desired to place it. Council Members requested to place the shuttle back in front of City Hall on the State Road A1A side of the building.

· Mr. Boucher requested for Council Members to turn in their Application Forms to serve on any one or more of the Florida League of Cities committees.

· Mr. Boucher announced the next City Council Budget Meeting on Wednesday, July 16^th at 5:30 P.M. Mr. Petsos informed that he would arrive late for that meeting.

STAFF

· Mr. Morley informed that he reviewed the Resort Dwelling properties with the Fire Chief. He would make a formal report at the Thursday, August 7^th City Council Regular Meeting.

CITY COUNCIL

Council Members Roberts

· Ms. Roberts requested a date for the Council and the audience to hear a presentation by Mr. Ray Osborne on his new book whose subject was Cape Canaveral. Mr. Boucher stated that he would like to schedule Mr. Osborne for a Council Meeting in which there were no other Presentations. Mr. Boucher reminded that he also planned to invite Ms. Laura Canady, Satellite Beach Planning Director, to a future City Council meeting.

· Ms. Roberts inquired about the conceptual review process. She emphasized the need for clarity in the process with perhaps an Ordinance modification. Mr. Boucher replied that Mr. Brown was tasked with developing conceptual review policy.

· Ms. Roberts inquired about the status of developing the Green Cities Initiative checklist. Mr. Bandish stated that he was following up on this issue.

· Ms. Roberts inquired about the completion of the Goals and Objectives Meeting Minutes. Mr. Boucher replied that he was reviewing a draft set of those Minutes.

· Ms. Roberts also inquired about the unfunded mandate letter to Senator Haridopolos. Mr. Boucher replied that the letter was in progress and its completion was based on the amount of supporting documents he needed to review.

· Ms. Roberts inquired about the Gutter/Curb Program on State Road A1A and requested that this could become a priority initiative for the Brevard Metropolitan Planning Organization.

· Ms. Roberts pointed out the need for an updated definition of the roles and responsibilities of the City’s Boards. Ms. Roberts suggested that the Board Chairs meet to exchange information related to their interrelated projects and discussion matters. Ms. Roberts also suggested that reappointed Board Members return to the City Council to restate their goals and intentions as members of their respective Boards. Attorney Garganese explained how the Boards were unified under the Land Planning Code. He stated that Boards which were recommending bodies were subject to change at the Council’s prerogative. After a brief discussion, the City Manager stated that he would obtain Ms. Roberts’ information and schedule a meeting to redefine the roles and responsibilities existing Boards.

Council Member Nicholas

· Mr. Nicholas requested an updated list of the Discussion Items that Council has brought out in previous meeting. The City Manager would provide that information.

Council Member Petsos

· Mr. Petsos inquired about funding for the bus shelters. Mr. Boucher replied that Mr. Ratliff had not yet heard back from Space Coast Area Transit.

· Mr. Petsos referred to an E-mail referencing the impact of street lighting on State Road A1A to the sea turtles. City Manager made note to research the validity of this issue.

· Mr. Petsos requested that the City’s Planning and Development Director provide research from the Winter Springs Redevelopment Plan.

Mayor Pro Tem Hoog

· Mayor Pro Tem Hoog reported that Mr. Scott Dudley, Florida League of Cities, Senior Legislative Advocate spoke at the Space Coast League of Cities dinner meeting. Mayor Pro Tem Hoog reported on discussion of a Home Rule Resolution.

· Mayor Pro Tem Hoog requested again to see action taken on the streets lights on Thurm Blvd.

Mayor Randels

· Mayor Randels reported that Space Coast Area Transit had obtained $350,000 for the new Cocoa Beach Recreational facilities bus route.

· Mayor Randels made note of the distributed 2008 General Election Schedule from the City Clerk’s Office, especially for those involved in this year’s election process.

· Mayor Randels related that the Florida Legislature reduced the Florida Department of Transportation Budget by $1.3 billion.

· Mayor Randels reported on the new Florida League of Cities Sister City Book noting that Cape Canaveral has four Sister cities: Guidonia Montecelio, Italy; Ithaca, Greece; Kloten, Switzerland; and Sagres, Portugal.

· Mayor Randels reported that there were six Life Saver Bracelets available for public use. Mr. Nicholas suggested inquiring with the Condominium Associations toward their use. Mr. Petsos suggested that the Canaveral Precinct also make inquiries with Agencies that could use the Bracelets.

· Mayor Randels reported on the new Bicycle Parking Shelter at Cape View Elementary School.

· Mayor Randels reported that he was asked to give a presentation to St. John’s River Water Management District related to the reclaimed water use reduction.

· Mayor Randels noted that he planned to discontinue some of his volunteer work with the following agencies and was willing to offer this opportunity to any other interested Council Member: the Girl Scouts Citrus Council, Small Business Development Center and the National League of Cities.

AUDIENCE TO BE HEARD:

· Ms. Joyce Hamilton announced that on Saturday, August 2^nd from 10 A.M. to 2 P.M., the Recreation Department will hold a Kids Awareness Day. The event included a backpack distributed and filled with school supplies, a bicycle rodeo, and the Kiwanis Club would serve hot dogs and soft drinks.

CONSENT AGENDA:

1. City Council Regular Meeting Minutes of July 1, 2008.

Mayor Randels acknowledged the corrections to the Meeting Minutes from Ms. Roberts.

A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog to Approve the City Council Meeting Minutes as Amended. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For.

CONSIDERDATIONS:

2. Motion to Approve: Sewer Line Relocation at the Intersection of Central Blvd. and N. Atlantic Avenue.

Ms. Roberts asked if any of the vendors that submitted Bids were from Cape Canaveral. Mr. Bandish replied that there was no City business that could perform this type of utility work. Mr. Bandish informed that Brevard County refused to pay for any part of the relocation work. Ms. Roberts stated that the City should seek assistance from the County toward the funding. Ms. Roberts requested a schedule for the Relocation work from the Public Works Director. Mr. Bandish reminded that the project was subject to the weather; however, he would provide any information related to the project.

A motion was made by Mr. Petsos and seconded by Mr. Nicholas to Approve the Sewer Line Relocation at the Intersection of Central Blvd. and N. Atlantic Avenue. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For.

3. Motion to Approve: Bid Award for Bid No. 08-03, City Oral History Project.

Mr. Boucher reported on the three Bid Submittals and their proposed costs. Mr. Boucher introduced Mr. David Stanley of Da/Vid Productions as his recommendation to provide the Oral History video. Mr. Stanley explained that he planned to have Mr. Bill Larsen, a well-known commentator, conduct the interviews. Mr. Stanley had developed the video for the City of Satellite Beach which was a series of interviews threaded into a storyline.

Discussion brought out that the Satellite Beach video captured oral histories while the City of Cocoa Beach was a written history. Mr. Nicholas emphasized the need to gain these interviews before the loss of any other prominent Cape Canaveral citizens. Mr. Petsos stated that he desired to have the video specifically capture Cape Canaveral. Mr. Stanley stated that he focused on research prior to any drafts, and he planned to conduct review steps before the final production.

Ms. Roberts brought out that courtesy copies of videos were provided to those who participated in the Kennedy Space Center [KSC] Oral History interviews and she hoped that the City would do the same for its interviewees. Ms. Roberts referred to Mr. Stanley’s pricing stating that, at the high end, Mr. Stanley’s production cost was estimated at $21,000. Mr. Boucher informed that the number of contributing interviews was essential to the pricing. Mr. Stanley explained that the contributing interview times varied. Ms. Roberts brought out how as the project unfolds, cost could increase. Mr. Boucher specified that the number of interviews would need to fit within a 90-minute timeframe.

Ms. Roberts brought out that there were two separate Oral History products: 1) a video history of how the City evolved, and 2) how these individuals came to live in Cape Canaveral. Mr. Petsos asked who would own the originals. Mr. Stanley clarified that the master video belonged to the City. Mr. Ray Osborne informed about his book, “Images of America,” Cape Canaveral. Mr. Osborne stated that when he drafted his Proposal, he planned to use serial footage along with the interviews and to obtain a unique song for the City by composer, Chris Kall. Mr. Osborne saw the project as a collective process. Mr. Osborne concluded that he could also seek an interview with former Mayor John Porter whose administration carried an optimistic mood of City volunteerism.

Mr. Boucher asked Mr. Osborne if he ever actually produced a video. Mr. Osborne clarified that he had shot video clips. Mr. Petsos questioned Mr. Thomas Funk’s purpose. Mr. Osborne explained the Mr. Funk was a high-school teacher who could assist with a proposed, archeological dig, as outlined in his proposal, with the property owner’s permission.

Mr. Boucher stated that when he reviewed the Oral History Proposals he sought those firms which had the technical and professional experience. Mr. Stanley stated that the City of Satellite Beach did not seek a cost proposal; therefore, he included an hourly rate in order to address any unforeseen cost that Cape Canaveral may encounter. Mr. Stanley explained that the City of Satellite Beach’s project increased significantly based on some additional factors such as a premiere which included projector, screen, and other video amenities. Ms. Laura Foley, a resident, advised that the Council come to technical decisions early in the process in order to determine a cost. She recommended that the Council narrow the scope of their interviewees.

A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog to extend the Meeting Until 10:15 P.M. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For.

Ms. Roberts asked if Mr. Osborne could provide consultation to the awarded project; however, it was advised that this was not feasible. Ms. Roberts clarified that Mr. Stanley had the technical experience in video production; however, Mr. Osborne had the historical perspective of the City.

Mr. Boucher emphasized how the City Council could control the number of interviews and thereby control the cost. Mr. John Johanson stated that the Council needed to identify who they desired to interview. Ms. Valerie Tenson, Da/Vid Productions scriptwriter, explained the evolving script writing process and she stated that an upfront script was more costly than an evolving script. However, Mr. Chuck Briggs pointed that the Council was attempting to vote on a cost without a company to perform the job.

A motion was made by Mr. Nicholas and seconded by Mr. Petsos to Award Bid No. 08-03 to David Stanley, of Da/Vid Productions, Inc. The vote on the motion carried 4-1 with voting as follows: Mayor Pro Tem Hoog, Against; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For.

ADJOURNMENT:

There being no further business, the Chair adjourned the meeting at 10:15 P.M.

________________________________
Rocky Randels, MAYOR

________________________________

Susan Stills, CMC, City Clerk