Summary
| Report Number: | 2010-050 |
|---|---|
| Report Title: | Gulf County District School Board - Financial, Operational, and Federal Single Audit |
| Report Period: | FYE 06/30/2009 |
| Release Date: | 11/19/2009 |
Summary of Report on Financial Statements
Our audit disclosed that the District's basic financial statements were presented fairly, in all material respects, in accordance with prescribed financial reporting standards.
Summary of Report on Internal Control and Compliance
We noted a certain matter involving the District's internal control over financial reporting and its operations that we consider to be a significant deficiency as summarized below. However, this significant deficiency is not considered to be a material weakness.
The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards issued by the Comptroller General of the United States; however, we noted certain additional matters as summarized below.
Significant Deficiency:
Finding No. 1: District procedures to account for the school internal funds continue to need improvement.
Additional Matters:
Finding No. 2: To ensure compliance with Section 119.071(5)(a), Florida Statutes, policies and procedures could be enhanced for notifying individuals of the need for and use of social security numbers.
Finding No. 3: The District lacked written policies and procedures for certain information technology (IT) functions.
Finding No. 4: The District had not implemented a formal ongoing security awareness program to protect IT resources.
Finding No. 5: Improvements were needed in controls over the reporting of instructional contact hours to the Florida Department of Education.
Summary of Report on Federal Awards
We audited the District's Federal awards for compliance with applicable Federal requirements. The Title I Cluster, Special Education Cluster, and Education Technology programs were audited as major Federal programs. The results of our audit indicated that the District materially complied with the requirements that were applicable to the major Federal programs tested. However, we did note an instance of noncompliance as noted below.
Federal Awards Finding No. 1: Contrary to registration requirements for Federal awards, the District did not timely renew its registration in the Central Contractor Registration database.
Audit Objectives and Scope
Our audit objectives were to determine whether the Gulf County District School Board and its officers with administrative and stewardship responsibilities for District operations had:
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Presented the District's basic financial statements in accordance with generally accepted accounting principles;
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Established and implemented internal control over financial reporting and compliance with requirements that could have a direct and material effect on the financial statements or on a major Federal program;
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Established internal controls that promote and encourage: 1) compliance with applicable laws, rules, regulations, contracts, and grant agreements; 2) the economic and efficient operation of the District; 3) the reliability of records and reports; and 4) the safeguarding of District assets;
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Complied with the various provisions of laws, rules, regulations, contracts, and grant agreements that are material to the financial statements, and those applicable to the District's major Federal programs; and
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Taken corrective actions for findings included in our report No. 2009-082.
The scope of this audit included an examination of the District's basic financial statements and the Schedule of Expenditures of Federal Awards as of and for the fiscal year ended June 30, 2009. We obtained an understanding of the District's environment, including its internal control and assessed the risk of material misstatement necessary to plan the audit of the basic financial statements and Federal awards. We also examined various transactions to determine whether they were executed, both in manner and substance, in accordance with governing provisions of laws, rules, regulations, contracts, and grant agreements.
Audit Methodology
The methodology used to develop the findings in this report included the examination of pertinent District records in connection with the application of procedures required by auditing standards generally accepted in the United States of America, applicable standards contained in Government Auditing Standards issued by the Comptroller General of the United States, and Office of Management and Budget Circular A-133.
Management's response is included as Exhibit A.