Summary

Summary of Report on Financial Statements

Our audit disclosed that the District’s basic financial statements were presented fairly, in all material respects, in accordance with prescribed financial reporting standards.

Summary of Report on Internal Control and Compliance

Our audit did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses. 

The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards; however, we noted certain additional matters as summarized below.

Additional Matters

Finding No. 1:        District procedures could be enhanced to ensure that the minutes of Board meetings are promptly recorded and approved, as required.

Finding No. 2:       Improvements could be made in controls over management of construction contracts.

Finding No. 3:       The District did not conduct a review and evaluation of reasons for the collection of social security numbers (SSNs), provide a written statement to certain individuals stating the purpose for collection of the numbers, or certify compliance with the new SSN requirements to the Legislature, contrary to Section 119.071(5)(a), Florida Statutes.

Finding No. 4:       Improvements were needed in controls over the District’s purchasing card program. 

Finding No. 5:       Controls over high school diploma processing could be enhanced.

Summary of Report on Federal Awards

We audited the District’s Federal awards for compliance with applicable Federal requirements.  The Special Education Cluster, Career and Technical Education, and Child Care and Development Cluster programs were audited as major Federal programs.  The results of our audit indicated that the District materially complied with the requirements that were applicable to the major Federal programs tested.  However, we did note a compliance and internal control finding as summarized below. 

Federal Awards Finding No. 1:         Procedures could be enhanced to ensure that personnel activity reports are prepared, as required, to support charges to Federal programs.

Audit Objectives and Scope

Our audit objectives were to determine whether the Hillsborough County District School Board and its officers with administrative and stewardship responsibilities for District operations had:

• Presented the District’s basic financial statements in accordance with generally accepted accounting principles;

• Established and implemented internal control over financial reporting and compliance with requirements that could have a direct and material effect on the financial statements or on a major Federal program;

• Established internal controls that promote and encourage:  1) compliance with applicable laws, rules, regulations, contracts, and grant agreements; 2) the economic and efficient operation of the District; 3) the reliability of records and reports; and 4) the safeguarding of District assets;

• Complied with the various provisions of laws, rules, regulations, contracts, and grant agreements that are material to the financial statements, and those applicable to the District’s major Federal programs; and

• Taken corrective actions for findings included in previous audit reports.

The scope of this audit included an examination of the District’s basic financial statements and the Schedule of Expenditures of Federal Awards as of and for the fiscal year ended June 30, 2008.  We obtained an understanding of the District’s environment, including its internal control, and assessed the risk of material misstatement necessary to plan the audit of the basic financial statements and Federal awards.  We also examined various transactions to determine whether they were executed, both in manner and substance, in accordance with governing provisions of laws, rules, regulations, contracts, and grant agreements. The results of our information technology system audit of the District are included in our report No. 2008‑183.

Audit Methodology

The methodology used to develop the findings in this report included the examination of pertinent District records in connection with the application of procedures required by auditing standards generally accepted in the United States of America, applicable standards contained in Government Auditing Standards issued by the Comptroller General of the United States, and Office of Management and Budget Circular A-133. 

Management's response is included in the report as Exhibit - Q.