Finding No. 1:         Federal cash balances maintained by the College were not always adequate to cover disbursements, resulting in the use of other College moneys to cover these disbursements.

Finding No. 2:         The College did not provide for adequate controls over electronic transfer of funds.

Finding No. 3:         Controls over the assessment and collection of fees at the College’s child care centers needed improvement.

Finding No. 4:         Overtime payments made to three student activity advisors exceeded the College’s established limits. 

Finding No. 5:         Purchasing card transactions were charged to incorrect expenditure codes.

Finding No. 6:         Contrary to College procedures, Accounts Payable personnel did not audit supporting documentation maintained for purchasing card transactions.  Also, purchasing card transactions generally were not, of record, reviewed and approved by supervisory personnel.

Finding No. 7:         Disbursement processing controls associated with the College’s on-line vouchering system needed improvement.

Finding No. 8:         Student activity and service fee resources were not spent in a timely manner, which may result in students not benefiting from activities financed with these fees.

Finding No. 9:         College records did not always evidence that student activity and service fee expenditures benefited the student body in general.

Finding No. 10:      Contrary to College procedures, travel advances were made to a traveler for which there were outstanding, unreconciled travel advances, and travel advances were not reconciled to itemized travel vouchers in a timely manner.

Finding No. 11:      The College did not require fingerprint checks for College employees in positions of special trust or responsibility, or of a sensitive nature.

The College’s response is included as Appendix B.