This operational audit for the period July 1, 2003, through June 30, 2004, focused on management controls related to cash and investments, receivables, inventory, capital assets and capital outlay transactions, liabilities, long-term debt, budgets, revenues, food service revenues, expenditures, employee compensation, and consortiums and joint projects.

Finding No. 1:        Financial Reporting and Monitoring – Enterprise Fund

The Board should establish a target level of desired net assets for the District’s Enterprise Fund, and establish policies and procedures for addressing excess accumulated net assets.

Finding No. 2:        Cash Administration – Banking Services

The District could enhance its cash administration through a review of its banking services, including interest earnings and service fees.  

Finding No. 3:        Capital Assets Controls

Improvements were needed in internal controls over capital assets, including completing annual physical inventories for all sites and reconciling capital asset additions to related expenditures. 

Finding No. 4:        Relocatable Building Inspections

The District did not provide for the required annual inspections of 133 relocatable buildings used for classroom purposes or student occupancy.

 Finding No. 5:        Coordination of School Safety Information – Floor Plans

Floor plans were not always timely provided to fire department officials. 

Finding No. 6:        Performance Based Pay

The District’s performance pay plan contained provisions which appear to limit employee participation, contrary to Florida Statutes.

Finding No. 7:        Florida School Recognition Program

Florida School Recognition Program funds were not spent in a timely manner, and certain purchases did not appear to be in accordance with Program requirements and guidelines. 

Finding No. 8:        Self-Insurance Monitoring

The District did not request or review claim supporting documents for payments made by its self-insured health plan’s third-party administrators (TPAs) to ensure charges were supported by valid claims of the District, nor did the District obtain service organization reports from their TPAs as required by Statement on Auditing Standards No. 70. 

Finding No. 9:        Other Auditor Services – School Internal Accounts

Contracted services with an independent certified public accounting firm to perform an audit of the internal accounts for fiscal year ended June 30, 2004, differed from the services received, without an amendment to the contract or price. 

The Superintendent's written response to the audit findings can be viewed in its entirety on the Auditor General's web site.