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Department of Economic Opportunity
Invitation to Negotiate
Hurricane Michael Community Outreach Program
Advertisement Number: 19-ITN-003-BM
Version Number: 001
Advertisement Begin Date/Time: 08/16/2019 - 03:00 P.M.
Advertisement End Date/Time: 09/05/2019 - 03:00 P.M.

Mod: 08-16-2019 12:13:05
Last Edit: Friday, August 16, 2019 at 12:13:42 P.M.

80171503 Public relations situation and issues and risk analysis
80171600 Publicity and marketing support services
80171603 Publicity and marketing advisory service
80171604 Public information campaign service
80171800 Media relations services
80171802 Media relations and advisory service
80171907 Community relations consultation and engagement
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Florida Department of Economic Opportunity (DEO), the Procurement Office is soliciting formal, competitive, sealed proposals for solicitation number 19-ITN-003-BM, for a highly-qualified contractor to provide public outreach, intake and registration operations, and other services in anticipation of Florida’s Community Development Block Grant - Disaster Recovery (CDBG-DR) program for Hurricane Michael recovery efforts. The Contractor shall assist with the launch and administration of the first phase of Florida’s CDBG-DR program by maximizing public awareness of potential CDBG-DR programs to assist Hurricane-Michael impacted communities and supporting intake and registration operations for property owners to access CDBG-DR assistance.

Any person who is adversely affected by the decision or intended decision made by the department pursuant to this solicitation shall file with the department a notice of protest in writing within 72 hours (Saturdays, Sundays and state holidays excluded) after the posting of the notice of decision, or intended decision. The formal written protest shall be filed within 10 days after the date the notice of protest is filed.

With respect to a protest of the terms, conditions, and specifications contained in this solicitation, including any provisions governing the methods for ranking bids, awarding contracts, reserving rights of further negotiation, or modifying or amending any contract, the notice of protest shall be filed in writing within 72 hours (Saturdays, Sundays and state holidays excluded) after the posting of the solicitation. For purposes of this provision, the term “the solicitation” includes any addendum, response to written questions, clarification or other document concerning the terms, conditions, or specifications of the solicitation.

The formal written protest shall be filed within 10 days after the date the notice of protest is filed.

When protesting a decision or intended decision (including a protest of the terms, conditions and specifications contained in this solicitation), the protestor must post a bond equal to one percent (1%) of the department's estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor. If no contract price was submitted, the department shall provide the estimated contract amount to the protestor within 72 hours (excluding Saturdays, Sundays and state holidays) after the notice of protest has been filed. The estimated contract amount is not subject to protest pursuant to s. 120.57(3) F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which action is brought and in any subsequent appellate court proceeding. FAILURE TO FILE THE PROPER BOND AT THE TIME OF FILING THE FORMAL PROTEST WILL RESULT IN A REJECTION OF THE PROTEST. In lieu of a bond the department may accept a cashier's check, official bank check, or money order in the amount of the bond.

A notice of protest, formal protest and bond are "filed," when received by the contact person listed in this solicitation. Filing may be achieved by hand-delivery, courier, US Mail or facsimile transfer. Filing by email will not be accepted. All methods of delivery or transmittal to the department's contact person shall remain the responsibility of the protestor and the risk of non-receipt or delayed receipt shall be upon the protestor. FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN S. 120.57(3), F.S., OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHAL L CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, F.S.

Invitation to Negotiate will be opened at the below address at 03:00 P.M., September 05, 2019.
Please direct all questions to:
Tamara Harrington
Phone: (850) 245-7464
107 E. Madison Street
B047 Caldwell Building
Tallahassee FL, 32399
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.
Certified Business Enterprises are encouraged to participate in the solicitation process.
Pursuant to Section 287.057(23), Florida Statutes: Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Downloadable Files for Advertisement
Version Description Type Required
Original DEO Vendor Core Contract (Open/Save/View) Complete Document
001 19-ITN-003-BM Invitation to Negotiate (Open/Save/View) Complete Document
002 Addendum 1 (Open/Save/View) Complete Document
002 Technical Questions and Answers (Open/Save/View) Complete Document
006 Addendum 2 (Open/Save/View) Complete Document
indicates a required (not withdrawn) file

For questions on a specific bid advertisement, contact the agency advertisement owner. Advertisements include the contact information for the agency advertisement. The agency advertisement owner is the point of contact for vendors with specific questions.

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