INVITATION TO BID

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FLORIDA'S TURNPIKE ENTERPRISE

Sealed Invitation to Bid Packages will be received by the State of Florida, Department of Transportation, Florida's Turnpike Enterprise, Contractual Services Office, Building 5315 on Florida's Turnpike, Milepost 263.0, Turkey Lake Service Plaza, Ocoee, Florida, 34761, until 2:30 P.M. (local time) on Wednesday, August 21, 2019 for this project.

BID NO.: DOT-ITB-20-8001-GB

SCOPE OF SERVICES: The Florida Department of Transportation, Florida’s Turnpike Enterprise (hereinafter referred to as the “Department”) under this Contract seeks a vendor to provide a six (6) month service and evaluation period of a portable Dynamic Automated Queue Warning (DAQW) system including furnishing, installing, configurating, setup, maintenance and operation. Services shall coincide with an adjacent milling and resurfacing (M&R) construction contract, Financial Project Identification Number (FPID) 437992.

Vendor’s Qualifications:

The Vendor shall maintain and keep in force throughout the life of the Contract, renewals, and extensions, the requirements specified below. Failure of the Vendor to comply with these requirements shall be sufficient grounds for the Department to declare the Vendor in default pursuant to the terms of Section 6, Termination and Default, of the Standard Written Agreement.

4.1 Permit/Product Approval, License/Certification and Registration:

A. In accordance with Chapter 489 Florida Statutes, and the Florida Department of Business and Professional Regulation, the Vendor shall be currently licensed and hold a certification or registration under the respective trade category for the specified work to be performed under this Contract.

B. The Vendor’s DAQW system shall be approved and listed on the Florida Department of Transportation Approved Product List at https://fdotwp1.dot.state.fl.us/ApprovedProductList/Specifications

OR

C. The Vendor shall provide to the Department a copy of the Traffic Control Device Permit approval from the Florida Department of Transportation Traffic Engineering and Research Laboratory.

A copy of the above required permit or product approval, license and/or certifications for this Contract shall be included with the Vendor’s bid package.

4.2 Business Location:

The Vendor shall have a current and valid Business Tax Receipt which states the name of the Vendor, street address of the business where all the work covered under the Contract will be handled, and the type of work that the Business Tax Receipt is issued for (which must be for the same type of services required in the Contract). If awarded the Contract, the Vendor shall be required to provide the Department verification of a Business Tax Receipt in the county the services are being provided (Martin County) prior to Contract execution.

4.3 Certification of Experience:

A. The organized business enterprise (e.g. corporation, LLC or sole proprietorship) shall have been licensed and actively involved in the type of business requested in the Scope of Services for this Contract for a minimum of three (3) years.

B. The Vendor shall provide references for five (5) or more similar type projects and have a total of three (3) years’ experience in the deployment and maintenance of similar type systems for approval by the Department. References shall include project details, owner and employee responsible for the system, and contact information (Name, Agency, Title, Phone & Email). Submit the Certificate of Experience Documentation Form 1 with the bid package.

C. The Vendor must be approved before the Vendor can deploy the DAQW system. The DAQW system must be deployed in advance of any construction activity that negatively impacts traffic flows worse than existing conditions prior to construction.

The Department will carefully review to determine if the Vendor is responsive, responsible and qualified in the area of work contemplated by this Contract.

4.4 System User List:

The Vendor shall provide to the Department, within ten (10) days of the Notice to Proceed (NTP) a user list including Names, Agency, Phone, Email, and Users Status (VIEWER or OPERATOR). All system users shall access the DAQW system via a password protected login. The DAQW system shall log all actions by all users.

All Bidders, Proposers, and Respondents must be registered in the State of Florida’s MyFloridaMarketPlace system. All prospective bidders, proposers, and respondents that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete online registration, or call 1-866-352-3776 for assisted registration.

For services contracts, all out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida.

For authorization, contact:

Florida Department of State

Tallahassee, Florida 32399

(850) 245-6051

For services contracts, all Bidders, Proposers, and Respondents must be properly licensed if the business being provided requires that individuals be licensed by the Florida Department of Business and Professional Regulation.

For licensing, contact:

Florida Department of Business and Professional Regulation

Tallahassee, Florida 32399

(850) 487-1395

NOTE: In accordance with Section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two (72) hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Public Meeting Notices and Meeting Agendas:

Notice of the public meetings scheduled for this solicitation is provided in the Timeline of the attached solicitation, with agendas for the public meetings.

MFMP Transaction Fee:

All payment(s) to the Vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

Scrutinized Companies Lists:

Section 287.135, Florida Statutes, prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List of the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to Section 215.473, Florida Statutes.

Title VI of the Civil Rights Act of 1964

COMPLIANCE WITH NONDISCRIMINATION STATUTES AND AUTHORITIES: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and vendors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 - 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

INSPECTOR GENERAL:

The Contractor/Consultant/Vendor agrees to comply with Section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes.

PRE-BID CONFERENCE: A PRE-BID CONFERENCE WILL NOT BE HELD.

HOW TO APPLY: Prospective bidders may obtain a complete Invitation to Bid (ITB), including specifications and general bid conditions for the above-referenced project by copying the link below into your browser:

http://www.myflorida.com/apps/vbs/!vbs_www.search_r2.matching_ads

The Department reserves the right to reject any or all bids.

NOTE: All of the Department’s ITB/RFP/ITN ADVERTISEMENTS appear on the Internet at website:

http://www.myflorida.com/apps/vbs/vbs_www.main_menu

Under "Vendor Bid System" Click on "Search Advertisements"

Click on the Drop menu for “Agency” and Select "Department of Transportation"

Scroll down and Click on "Advertisement Search"

Locate the “ITB” number

We encourage all vendors to regularly check this sit

 
Invitation to Bid will be opened at the below address at 02:30 P.M., August 21, 2019.
 
Please direct all questions to:
Gail Brown
Phone: (407) 264-3995
FAX: (407) 264-3058
 
Florida's Turnpike, MP 263
Turkey Lk Svc Plza, Bldg 5315
Ocoee FL, 34761
 
Email: gail.brown@dot.state.fl.us
 
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
 
The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.
 
Certified Business Enterprises are encouraged to participate in the solicitation process.
 

Downloadable Files for Advertisement

Version	Description	Type	Required
Original	Bid Package (Open/Save/View)	Complete Document
001	Questions & Answers (Open/Save/View)	Complete Document
002	Addendum No. 1 (Open/Save/View)	Complete Document
004	Addendum No. 2 (Open/Save/View)	Complete Document