Smathers Libraries, Library Auxiliary All uses

are conditioned warehouse/ storage and some office; no other uses are anticipated in the Premises.

The proposed Premises should include approximately 35,000 – 45,000 contiguous usable square feet

(to be reflected as rentable square feet for leasing purposes) in or near Gainesville, Florida

within the area outlined in Exhibit C to accommodate attached space Program Requirements. Premises

will provide the following major uses:

Tenant Operation:

Library Space – Conditioned High Density Warehouse Storage

The leased space will accommodate storage of books, journals and other library materials (high

density storage) as well as office/processing space for staff. Until funding is available for

construction of the High Density Library Storage Facility authorized by the Board of Governors in

2007, a leased facility is necessary to house and manage the State University Libraries Shared

Collection consisting of a single, commonly owned copy of low-use materials from the collections of

the SUS Libraries. This interim facility will offer efficiencies of space to all of the

participating institutions, providing an opportunity to re-allocate existing on-campus library

space by removing low-use or duplicate materials.

Location of required spaces: Proximity of +/- 3 miles from the Auxiliary Library Facility (ALF) at

2715 NE 39th Avenue preferred but up to 9 miles would be considered if on a major bus route. The

location of the proposed premises should ideally be within the area outlined in red shown in the

attached Exhibit

Transportation: Prefer on a bus route that also serves ALF facility and UF Main Campus

Lease Term: Initial term of lease to be three (3) years starting April 1, 2019, with option of two

(2) 1-year set renewals.

Occupancy: Space shall be substantially completed for Tenant to occupy no later than March 15,

2019.

Parking: Minimum of forty (40) parking spaces

Buildout Guidelines:

Landlord Provides:

Following are the required warehouse specifications to house these materials:

• Total anticipated space need is 35,000 to 45,000 sq. ft. of conditioned warehouse space and

10,000 to 15,000 sq. ft for office/processing. Requirements are listed as usable square feet but

proposal should also include rentable square feet for leasing purposes.

• Build to Suit/ Turn key (to include but are no limited to Drywall, Doors, Ceiling tiles, HVAC

ducts and vents, HVAC air balancing within suite, paint, carpet, interior walls)

• Building Standard Finishes (Including by not limited to Paint, carpet, lighting, additional

design details, electrical outlets, IT service)

• HVAC: For the warehouse, a climate controlled environment capable of maintaining a temperature

range of 65-70 degrees Fahrenheit with a relative humidity level of 50% +/-5%. The Landlord

agrees to maintain thermostats for the office space, or allow Tenant to maintain, of the demised

premises at 68 degrees Fahrenheit during the heating season and 78 degrees Fahrenheit during the

cooling season; and certifies that boilers therein have been calibrated to permit the most

efficient operation. Temperature controlled per Tenant’s specifications.

• Sufficent building insulation

• Minimum ceiling height of 18-feet

• Fire and smoke alarms; overhead fire suppression system that meets or exceeds Florida Fire

Prevention Code (NFPA 1 and NFPA

101) and National Electric Code (NFPA 70 and NFPA 13), suitable for twelve foot high shelving

• Level, load bearing floor at a minimum of 150 lbs. per square foot for slab at grade.

• Support for delivery with sufficient maneuvering space for tractor trailers; grade level and

tractor trailer height (4 ft), level loading dock preferred. Driveway area to accommodate semi

trucks.

• Must include a minimum of two (2) bay doors (12 ft x 12 ft min) to accommodate Tenant’s van and

forklifts that will enter and exit the warehouse space. One bay door should service the elevated

loading dock, the second bay door should be at street (ground) level.

• Protected, dry receiving for tractor trailer and other deliveries

• Hurricane resistance above Alachua County minimums, especially for warehouse space

• Bathrooms as required by ADA and UF Enovrionmental Health and Safety standards to be

determined by location

• Enclosed/ secured trash area, with one dumpster dedicated to Tenant

• Secured access to warehouse

• All date wiring, ports, and high speed internet connectivity service

• All final plans will be subject to review and mutual agreement of Landlord and Tenant. Plans are

subject to review by Tenant’s Environmental Health and Safety Division.

• Furniture to be provided by tenant.

• Landlord will provide initial space plan for those locations whose qualifying proposals are

selected for additional negotiations, in an

effort to determine if space meets requiremetns and for LL to finalize rent and buildout costs.

 

 
Please direct all questions to:
Theresa Jones
Phone: (352) 294-0796
FAX: (352) 392-6278
 
720 SW 2nd Ave, Suite 108
Gainesville FL, 32601–3260
 
Email: tjones@dcp.ufl.edu
 
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
 
The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.
 
Certified Business Enterprises are encouraged to participate in the solicitation process.
 

Downloadable Files for Advertisement

Version	Description	Type	Required
Original	University of Florida (Open/Save/View)	Complete Document
Original	UF Library response template (Open/Save/View)	Complete Document
Original	UF Lease Template (Open/Save/View)	Complete Document